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Cooperative Agreement - Preventing and Responding to Staff Sexual Misconduct in Community Supervision Agencies

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23 Jun 2022

The National Institute of Corrections (NIC) is seeking applications for funding under the Fiscal Year (FY) 2022 to create a number of resources to provide community supervision agencies assistance in the prevention and response to staff sexual misconduct. These resources include training for agency staff, staff supervisors, and agency leaders; foundational documents to guide policy review; a glossary; and a literature search. This is a revision to a previous NIC Cooperative Agreement solicitation 22CS02. No awards were made under NIC solicitation 22CS02.

Goals

To develop a collection of training materials and resources that will assist community supervision agencies in preventing and addressing staff sexual misconduct while increasing the professionalism of staff and affording greater safety for both staff and those they supervise.

Deadline

Applicants must register with Grants.gov prior to submitting an application. NIC encourages applicants to register several weeks before the application submission deadline. In addition, NIC urges applicants to submit applications 72 hours prior to the application due date. All applications are due to be submitted and in receipt of a successful validation message in Grants.gov by 11:59 p.m. eastern time on July 22, 2022.

Objectives

A proposal responsive to this solicitation should, at a minimum: identify a plan to address the scope and timeframe of the project; determine the methodology and resources necessary to deliver the work products; and identify a team that includes members with experience in designing and developing instructional materials for adult learners in a virtual environment. Objectives of this project include:

  1. Reference and resource materials for use by all community supervision agencies,
  2. Tools, such as a self-assessment policy guide to assist agencies in identifying gaps and opportunities,
  3. Curriculum suitable for training agency staff including training for trainers.

Deliverables / NIC Staff Responsibilities

The NIC project manager will be involved in the following aspects of the cooperative agreement:

  • Provides overall oversight and project management, working collaboratively with awardee on all aspects of the project
  • Serves as a subject matter expert and as a member of the working group
  • Provides and assists in identifying and engaging subject matter experts for the working group
  • Provides access for various materials (video recordings, etc.) from NIC’s library
  • Work collaboratively on piloting the initial training and provide train-the-trainer facilitation
  • Approves of any materials (drafts and final versions)

In addition to the strategy and content of the program design, the successful applicant must complete the following deliverables during the project period. The program narrative should reflect how the applicant will accomplish these activities for year one.

Deliverables received as a result of this solicitation will be accepted based in part on Plain Writing Act requirements for plain language and Section 508 requirements for accessibility.

  1. Meet virtually with NIC Correctional Program Specialist (CPS) Project Lead for initial kickoff meeting to clarify goals, objectives and deliverables, including the setting of initial deadlines, and role clarification within 30 days of award.
  2. Participate in virtual monthly meetings with NIC project staff and provide a meeting record.
  3. Produce a literature review and summary of currently available information and resources (including information on staff sexual misconduct in community supervision and related professions), current relevant state statutes, administrative rules, and a sampling of community supervision agency policies (working draft within 120 days)
  4. Conduct periodic virtual working group meetings with eight to ten subject matter experts approved by the NIC project manager beginning within 90 days of award. The working group is intended to provide content and information as subject matter experts and may be asked to review materials and provide feedback. A record of each meeting is required.
  5. Develop a standard glossary for use with this body of work.
  6. Develop a self-assessment guide for agencies to examine their policies, practices and available training.
  7. Develop a written virtual training concept plan for the training of line level staff, including ideal timing duration, number of participants, number of trainers and phases (i.e., preparation/readiness, content delivery, etc.). This plan should include identified learning modules, presentation slides, and facilitator scripts.
  8. Develop virtual learning modules, including selected topics and activities that adhere to the Instructional Theory Into Practice model. This can include videos, games, and other activities and resources.
  9. Submit drafts of course materials according to an agreed upon schedule to the NIC project manager for review.
  10. Develop a train-the-trainer curriculum for training line-level staff that will be suitable for delivery by NIC and for future agency delivery as a capacity building measure.
  11. Create participant manuals with all training materials and a glossary of terms as back matter.
  12. The awardee, in collaboration with the NIC program manager, will schedule and complete VILT curriculum rehearsals. Rehearsals will be conducted on NIC’s Webex Training platform. Awardee is responsible for acting as, or providing, the producer for all rehearsals and instructional sessions throughout the pilot delivery of the new VILT curriculum.
  13. Conduct an appropriate pilot of the initial curriculum in at least three agencies to include a feedback tool for gathering information on student experience.
  14. Revision of the course materials as needed post-pilot and as determined by the NIC project manager.
  15. Packaging and submission of final product according to NIC’s required format.

Applications must include in Program Narrative and Budget Narrative the incorporation of products delivered meet Plain Language and 508 Standards.


Following are the responses to questions received as of June 30, 2022, in response to the above solicitation:

Question 1: I am confused by the timeline and funding. It states that this is now a multi-year project and it states the work to be done in the foundational year. However, the funding seems to be only for one year.

Answer 1: Please review the quoted information from the solicitation 

‘Foundational work for this project includes a literature review, and the review of existing research, state statutes, and administrative rules along with compiling of a recommended glossary.  This information will be used in the development of a self-assessment policy guide for agencies that wish to examine their policies, practices and available training.  The convening of a virtual working group of eight to ten subject matter experts to act as content contributors and/or reviewers is a required element of this project. The NIC program manager will assist with the identification and facilitation of this working group.’

“NIC expects to make one award for as much as $150,000.00  for a 12-month project period, beginning on  August 10, 2022.  Requests for amounts in excess of a total of $150,000.00, including direct and indirect costs will not be considered.”

“If the awardee demonstrates significant progress toward implementing project activities and achieving project goals, NIC may, in certain cases, provide supplemental non-competitive funding for FY 2023 and FY 2024 to the awardee. With the supplemental funding, the project period can be extended up to two additional 12-month increments for an overall project period of 36 months. Important considerations in decisions regarding supplemental funding include, among other factors, the availability of funding, strategic priorities, assessment of the quality of the management of the award (for example, timeliness and quality of progress reports), and assessment of the progress of the work funded under the Award.”

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