The National Institute of Corrections (NIC) is seeking applications for funding under the Fiscal Year (FY) 2023. Work under this cooperative agreement involves the facilitation and management of all phases of NIC’s Management Development for the Future (MDF) with two agencies.
Deadline
Applicants must register with Grants.gov prior to submitting an application. NIC encourages applicants to register several weeks before the application submission deadline. In addition, NIC urges applicants to submit applications 72 hours prior to the application due date. All applications are due to be submitted and in receipt of a successful validation message in Grants.gov by 11:59 p.m. eastern time on June 5, 2023
Goals, Objectives, and Deliverables
Work under this cooperative agreement involves the facilitation and management of all phases of NIC’s Management Development for the Future (MDF) with two agencies.
The series consists of:
- Recruiting Partner Agencies for Series
- Selecting Two Partner Agencies for Series
- Agency Readiness Activities
- Preparation for Phase One / Phase One/ Intercession One
- Preparation for Phase Two / Phase Two /Intercession Two
- Phase Three / Agency Sustains Organizational Changes.
The following details the steps at each phase of the series, and the collaboration between NIC and the awardee.
- Recruiting Partner Agencies for Series: NIC Correctional Program Specialist (CPS) Project Lead will recruit for interested correctional agencies for the series via NIC website, forums and other channels using established criteria. NIC will seek potential timeframes for scheduling for Phase One, Two and Three on-site/and/or virtual instructor led sessions and intercessions for each interested agency who meets preliminary criteria. NIC will stagger scheduling and confer with awardee on potential dates to avoid scheduling overlap. NIC and awardee will confer via phone and/or NIC’s virtual platform for planning purposes.
- Selecting Two Partner Agencies for Series: NIC will select two agencies to partner with for the MDF series that fully meet criteria and move into readiness activities phase. NIC will notify awardee of the two agencies that NIC/awardee with be working with for the series deliveries.
- Agency Readiness Activities: The organizational readiness protocol assesses the agency executive and senior level leader receptivity to identify, select, coach and support program participants, prior to, during, and after the program. The readiness assessment will focus on standards identified in the following components: leadership assessment, selecting appropriate series participants, sponsoring participants, series/program support, and evaluation. NIC CPS will work collaboratively with awardee and selected agencies to perform readiness agencies per NIC protocols. Final dates for all on-site phases/and/or virtual phases and intercessions will be scheduled during agency readiness activities, and dates and will be confirmed and coordinated with NIC Registrar. NIC will work collaboratively with awardee to select best fit course facilitators based upon selected agencies for series. One of the facilitators will be an NIC CPS. Two other course facilitators will be needed per agency delivery for a total of three per agency delivery series. NIC, awardee and selected agencies will confer via phone and/or NIC’s virtual platform for series planning purposes.
NIC CPS expenses related to the two series deliveries are the responsibility of NIC. The two other course facilitators professional fees for on-site or virtual delivery, travel expenses including checked bags fees, ground travel, miscellaneous expenses, rental car and other expenses incurred that are related to carrying out the work of this cooperative agreement for the two series deliveries are the responsibility of the awardee.
When training activities are virtual, awardee will setup, host, rehearse, produce and facilitate virtual training sessions using NIC’s current virtual training platform.
- Preparation for Phase One / Phase One/ Intercession One: In preparation for Phase One on-site and/or virtual delivery, awardee will work collaboratively with NIC CPS, NIC Registrar, and agency point of contact to establish initial contact with participants, confirm technology access and provide overview of program and pre-session assignments. Awardee will work directly with agency point of contact to ensure that all participants have registered in the NIC Learn Center using NIC provided direct registration link 45 days from start of Phase One on-site. Awardee will work collaboratively with NIC CPS, agency point of contact, and agency senior level leaders to define agency action learning projects (ALPs), and assign participants to ALP teams based upon agency need, learning opportunity, and ALP dynamics. Awardee will work directly with participants and agency point of contact to ensure all pre-session assessments and assignments are completed at least three weeks prior to the start of Phase One on-site/and/or virtual activities. Awardee will report participant pre-session assignment progress to NIC CPS via Excel spreadsheet status report at one-week intervals. NIC will purchase pre-session instrumentation as needed via government contract and awardee with administer assessments via assessment system and generate reports. Awardee will prepare all participant materials following NIC print protocols for front matter (NIC contact sheet, copyright notices, etc.) participant manual, handouts, etc.) needed per finalized participant numbers for both agencies per readiness activities and will ship to training site and/or send digital files to agency contact for printing to arrive no later than the Friday prior to the week of on-site activities. NIC will deliver pdf masters of curriculum materials to awardee for duplication and printing. Awardee will work directly with agency point of contact to arrange for needed on-site audio-visual equipment, training supplies, materials, etc. at a minimum one month out from Phase One on-site. If virtual, awardee will perform readiness technology checks with all selected participants within the month prior to training program start date.
Awardee will work collaboratively with agency point of contact to record on-site /an/or virtual attendance at Phase One and send on-site/virtual attendance roster to NIC CPS and NIC Registrar via email. During Phase One on-site and/or virtual, awardee will lead daily debriefs of sessions, and prepare for next day’s/next virtual session activities. Participants will leave Phase One on-site /virtual knowing date and time of initial coaching session and their coach’s name and contact information, and initial virtual intercession date and time. Participants will also know their ALP 23AC03 8 Team, Senior Level Sponsor, and expectations for ALP project work during Intercession One. Awardee will write a summary report of Phase One on-site activities including dates of onsite/virtual sessions, location, partner agency, and other pertinent identifying details, summary of each days/and/or sessions training content, activities and outcomes, and areas of strengths and challenges of content and activities, and recommendations for enhancement. It will include a complete list of coaching assignments and contact information for coaches and participants. It will also include a complete listing of all ALP Team names, project titles, team members, and senior level sponsor(s).
Awardee will work with NIC CPS, agency point of contact and participants to achieve 100% attendance and participation in scheduled intercession blended session(s) to seek status reports on ALP projects and individual developmental coaching sessions based upon participants’ leadership development plan during the intercession period.
- Preparation for Phase Two / Phase Two /Intercession Two: In preparation for Phase Two on-site and/or virtual sessions, awardee will work collaboratively with NIC CPS, NIC Registrar, agency point of contact to keep active lines of communication open with individual participants and ALP Teams leading into preparation for Phase Two on-site/virtual. Awardee will work collaboratively with NIC CPS, agency point of contact, and agency senior level leaders to assist ALP Teams in creating their initial ALP status reports to be presented the first morning of Phase Two on-site/virtual per specifications sent to teams. Awardee will work directly with participants and agency point of contact to ensure all pre-session assessments and assignments are completed at least two weeks prior to the start of Phase Two on-site/virtual activities. Awardee will report participant pre-session assignment progress to NIC CPS via Excel spreadsheet status report at one-week intervals. NIC will purchase any Phase Two pre-session instrumentation as needed via government contract. Awardee with administer assessments via assessment system(s) and generate reports.
Awardee in collaboration with NIC will prepare all participant materials following NIC print protocols for front matter (NIC contact sheet, copyright notices, etc.) (participant manual, handouts, etc.) needed per finalized participant numbers for both agencies per readiness activities. Awardee will prepare all participant materials following NIC print protocols for front matter (NIC contact sheet, copyright notices, etc.) participant manual, handouts, etc.) needed per finalized participant numbers for both agencies per readiness activities and will ship to training site and/or send digital files to agency contact for printing to arrive no later than the Friday prior to the week of on-site activities. Awardee will work directly with agency point of contact to arrange for needed on-site audio-visual equipment, training supplies, materials, etc. at a minimum one month out from Phase Two on-site. If virtual, awardee will perform readiness technology checks with all selected participants within the month prior to training program start date.
Awardee will work collaboratively with agency point of contact to record on-site/virtual attendance at Phase Two and send on-site/virtual attendance roster to NIC CPS and NIC Registrar via email. During Phase Two on-site/virtual, awardee will lead daily debriefs of sessions, and prepare for next day’s/sessions activities. Participants will leave Phase Two on-site/virtual knowing date and time of Intercession Two coaching sessions based upon their revised leadership development plan, and Phase Two initial virtual intercession date and time. Awardee will write a summary report of Phase Two on-site/virtual activities including dates of on-site, location, partner agency, and other pertinent identifying details, summary of each days/sessions training content, activities and outcomes, and areas of strengths and challenges of content and activities, and recommendations for enhancement. If needed, the report will include a revised list of coaching assignments and contact information for coaches and participants. If needed, the report will include a revised ALP Team list to include a 23AC03 9 complete listing of all ALP Team names, project titles, team members, and senior level sponsor(s).
Awardee will work with NIC CPS, agency point of contact and participants to achieve 100% attendance and participation in scheduled Phase Two intercession blended session(s) and individual developmental coaching sessions based upon participants’ revised leadership development plan during the intercession period.
- Phase Three / Agency Sustains Organizational Changes: In preparation for Phase Three on-site/virtual, awardee will work collaboratively with NIC CPS, NIC Registrar, agency point of contact to keep active lines of communication open with individual participants and ALP Teams leading in preparation for Phase Three on-site/virtual. Awardee will work collaboratively with NIC CPS, agency point of contact, and agency senior level leaders to assist ALP Teams in creating their final ALP status reports with recommendations for future work to be presented the first morning of Phase Three on-site/virtual per specifications sent to teams. Awardee will work directly with participants and agency point of contact to ensure all pre-session assessments and assignments are completed at least two weeks prior to the start of Phase Three on-site/virtual activities. Awardee will report participant pre-session assignment progress to NIC CPS via Excel spreadsheet status report at oneweek intervals. NIC will purchase any Phase Three pre-session instrumentation as needed via government contract. Awardee with administer assessments via assessment system(s) and generate reports. Awardee will prepare all participant materials following NIC print protocols for front matter (NIC contact sheet, copyright notices, etc.) participant manual, handouts, etc.) needed per finalized participant numbers for both agencies per readiness activities and will ship to training site and/or send digital files to agency contact for printing to arrive no later than the Friday prior to the week of on-site activities. Awardee will work directly with agency point of contact to arrange for needed on-site audio-visual equipment, training supplies, materials, etc. at a minimum one month out from Phase Three on-site. If virtual, awardee will perform readiness technology checks with all selected participants within the month prior to training program start date.
Awardee will work collaboratively with agency point of contact to record on-site/virtual attendance at Phase Three and send attendance roster to NIC CPS and NIC Registrar via email. During Phase Three on-site/virtual, awardee will lead daily debriefs of sessions, and prepare for next day’s/sessions activities. Participants will leave Phase Three on-site/virtual knowing who their internal agency coach will be and other planned agency sustainment plans. Awardee will write a summary report of Phase Three activities including dates of on-site/virtual, location, partner agency, and other pertinent identifying details, summary of each day's training content, activities and outcomes, and areas of strengths and challenges of each day's content and activities, and recommendations for enhancement. This final report should also include any summary recommendations for the Management Development for the Future series as delivered to the partner agency for future enhancements. The report will include a list of agency coaching assignments and contact information for coaches and participants. If needed, the report will include a revised ALP Team list to include a complete listing of all ALP Team names, project titles, team members, senior level sponsor(s) and last reported status of each ALP project per final status report. The coaching list and ALP status report will be sent to the agency, after review by NIC CPS Project Lead.
Applications must include in Program Narrative and Budget Narrative the incorporation of products delivered meet Plain Language and 508 Standards.