Jail Administration - NIC Resources

Staffing Analysis Workbook for Jails (2nd Ed)

An integrated series of steps that result in a comprehensive and innovative staffing plan is presented.

The staffing analysis process involves:

• jail profiling; net annual work hours calculation;
• development of a facility activity schedule;
• staff coverage plan development;
• completion of a staff summary;
• schedule development;
• evaluation, revision, and improvement of the plan;
• operational costs calculation;
• report preparation;
• and implementation of the plan and monitoring of the results.

Appendixes include:

• glossary;
• methods of optimizing staff resources;
• the myth of staff-to-inmate ratios...

Budget Guide for Jail Administrators - Part 1: Developing the Budget

Designed for jail administrators, this guide discusses the elements of an effective process for budgeting both capital and operational jail expenses. This document contains the following sections:

• An effective budget process;
• Cooperative effort within the budget process;
• Budget preparation -- information and materials;
• Jail budget development -- needs assessment, estimating budget expenditures, preparing the budget document, submitting the budget package, presenting the budget, and the dynamic interaction in the budget process;
• Glossary of key budget terms;
• And sample budget forms...

Budget Guide for Jail Administrators - Part 3: Beyond Budget Allocation - Sources of Funding and Services

Designed for jail administrators, this guide describes strategies for identifying, securing, and coordinating jai resources from multiple sources, both internally and externally. Three sections comprise this document: (1) Jail resource types and potential sources -- generating revenue, using the services of other agencies, soliciting donations from the community, and how the jail and community are linked by a common goal; (2) Strategies for securing, coordinating, and managing jail resources -- eight-step strategy and sustaining the effort; (3) The ongoing process...

Budget Guide for Jail Administrators - Part 2: Managing the Budget

Designed for jail administrators, this guide provides an overview of jail budget management, along with relevant responsibilities and strategies. Key aspects of jail budget management examined include:

• Budget implementation -- developing and using a plan to monitor expenditures;
• Budget management -- monitoring, managing, and controlling expenditures while garnering support;
• Jail revenue monitoring and management -- developing revenue plans;
• Performance monitoring -- establishing targets;
• Management through budget crisis -- factors influencing increased, decreased, or insufficient revenue;
• And the jail budget as...

Beyond the Myths: The Jail in Your Community

This resource provides a foundation for the efforts of sheriffs and jail administrators to provide the public information about jails generally, their jails specifically, and the need for community interest in local jail issues. It can also be used to educate prospective jail employees about local detention.

Closed captions are only available in the DVD version.

Resource Guide for Jail Administrators

A guide "developed to enhance the leadership skills, knowledge, and capabilities of jail administrators on issues of basic jail administration" is presented (p. v). Fourteen chapters comprise this guide: introduction; role, purpose, and characteristics of the jail; administration; facilities; staffing and scheduling; staff recruiting, selection, and retention; staff training; security, safety, and emergency preparedness; inmate behavior management; inmate discipline and grievance; special management; inmate services and programs; jail intake and release; and getting started on the job. Sixteen checklists allow...

Sheriff's Guide to Effective Jail Operations

"This guide provides an overview of the sheriff's roles and responsibilities with regard to the jail along with basic information on critical aspects of jail operations and management" (p. v). This publication is comprised of the following seven chapters: role, purpose, and characteristics of the jail; sheriff's roles and responsibilities; providing effective leadership and support for the jail; liability and standards; jail physical plant; critical aspects of jail operations; and so much to learn ... where to begin.

Managing Risk in Jails

"This manual will help jails both to understand risk and its implication for jails and to develop a formal, effective risk management program that uses all of the jail's basic resources (i.e., human, financial, property, partners, and reputation" (p. v). Chapters following an introduction are: understanding risk and its implications for jails; jail risk management issues and strategies; developing a risk management program; and organizational investments for managing risk. Appendixes provide recommended resources, worksheets (Risk Register, Risk Control Implementation Schedule...

A Guide to Preparing for and Responding to Jail Emergencies: Self-Audit Checklists, Resource Materials, Case Studies

This guide “will be broadly useful to U.S. jails in planning for crises, emergencies, and natural disasters and in developing the appropriate response capacities to cope with these events where they cannot be prevented” (p. vi). Six sections are contained in this publication: introduction; conducting an audit; Emergency Preparedness Self-Audit Checklist for Smaller Jails; Emergency Preparedness Self-Audit Checklist for Larger Jails; resource materials-leadership issues during crises, prevention of jail emergencies, and emergency teams; and case studies for the Maury County...

No News Is NOT Good News: The Role of PIOs in Jails [Internet Broadcast]

Public Information Officers (PIOs) play a vital role in the local jail. The public’s perception and/or misperception of jail operations can influence public safety, funding, elections, and numerous other factors. Responding to media inquiries regarding crisis situations is just one of the many roles of the PIO. Building positive rapport with the media, telling your story, engaging the community and conveying your mission are priority tasks for a PIO.

Topics discussed during this broadcast include: Importance of a proactive community-minded...