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Cooperative Agreement - On-Demand Video Resource Library for Community Supervision Professionals

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9 Feb 2021

The National Institute of Corrections (NIC) is seeking applications for funding under Fiscal Year 2021 for an On-Demand Video Resource Library. The awardee of this solicitation will develop and produce video vignettes for community supervision professionals for every level of an agency . The video vignettes will serve as a “how to guide” using Evidence Based Practices (EBP) and Core Correctional Practices (CPP) in order to facilitate behavior change with individuals under community supervision.

Goals
The goal of year one of this cooperative agreement is to create and produce eight to ten professional quality, high resolution video vignettes that can assist line staff officers or leaders in developing skills in EBP’s and CCP and serve as a “how to” in order to facilitate behavior change in probationers and parolees.

Objectives
1. Conduct an initial virtual meeting with NIC and the project team within 30 days of award to clarify goals and objectives, discuss and develop a timeline of activities, clarify roles, discuss the overview of the project, and develop the project concept plan that will be used to guide the project.
2. Identify working group membership and determine the topics, create diversified scenarios, and generate the scripts for which the video vignettes should focus to have the most significant benefit to the field of community supervision.
3. Produce innovative micro-learning video vignettes that focus on community supervision specific topics.
4. Provide federal, state, local, and tribal correctional agencies with micro-learning resources that focus on community supervision practices.
5. Collect and analyze data using participant feedback that can be used to improve future micro-learning resources.
6. Ensure that video vignettes are of professional quality and focus on Evidence-Based Practice and Core Correctional Practices for community supervision professionals.
7. Provide deliverables listed below that are professional in appearance, high resolution, meet current federal 508 compliance requirements, and which meet the formal approval of NIC Project Manager.

Deliverables
1. Conduct an initial virtual meeting with NIC within 30 days of the award to review goals and objectives, discuss and develop a timeline of activities, role clarification, overview of the project, and the project concept plan.
2. Establish a diversified working group and facilitate a meeting to identify at least 15-20 community supervision practices that can be most positively impacted by the creation of video vignettes that highlight Evidence-Based and Core Correctional Practices. At a minimum, attendees of the working group must include the NIC Project Manager, adult learning specialist, and five to seven EBP/CCP subject matter experts and community supervision practitioners.
3. Produce a minimum of 8-10 in year one, and 8-10 in year two, three to five minutes, high quality, 508 compliant video vignettes.
• With additional feedback from the NIC Project Manager and working group, outline scenarios for the 15 to 20 community supervision EBP/CCP and create scripts for each scene.
• In collaboration with the NIC Project Manager, identify filming locations and actors that represent a diversified cross-section of a community supervision setting for the production of the videos.
4. Design and implement an evaluation process to collect user feedback on micro-learning resources (video vignettes).

Year 1 Deliverables:
• Pre-Production: 8-10 planning scripts, identify actors, delivery of rough-cut materials (footage).
• Post-Production: editing, transcription, close-captioning, and delivery of rough-cut materials (footage) and the final Section 508 compliant video vignettes.
• The awardee is responsible for all production team members’ expenses and fees, including planning meetings.
• The awardee will maintain, throughout the award period, regular, routine contact with the NIC Project Manager regarding project and deliverable progress. This includes but is not limited to:
o Scheduling and conducting at least monthly telephone updates providing the NIC Project Manager with information about the status of deliverables, challenges, areas where assistance is required, etc. The awardee will also send a summary email to the NIC Project Manager detailing the key areas discussed during the telephone update.
o Providing quarterly progress reports in adherence to written requirements and the prescribed schedule outlined in the award and design documents.
• The awardee will provide appropriate documentation and reports of meeting outcomes (e.g. planning sessions) to the NIC Project Manager. A final closeout report for the cooperative agreement is also required.

Anticipated Year 2 Deliverables will largely mirror year 1.


Question:
Regarding the solicitation text: "If an applicant submits multiple versions of the same application, NIC will review only the most recent system-validated version submitted."
In previous funding opportunities we have seen from the NIC, this statement meant that an eligible applicant organization is allowed to submit total of only one (1) application. Is that still correct? Or is it allowed for an applicant to submit more than one application as an entity as long as the projects are different from one another?

Answer:
NIC only accepts one application from an organization (unique DUNS number and EIN). The multiple applications is if an organization submits an application and then revises it multiple times adding information in each submission, we will only accept the latest version.

Deadline
Applicants must register with Grants.gov prior to submitting an application. NIC encourages applicants to register several weeks before the application submission deadline. In addition, NIC urges applicants to submit applications 72 hours prior to the application due date. All applications are due to be submitted and in receipt of a successful validation message in Grants.gov by 11:59 p.m. eastern time on April 5, 2021

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