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Cooperative Agreement - National Sheriffs’ Institute: Expansion and Delivery

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7 Dec 2022

The National Institute of Corrections (NIC) is seeking applications for funding under the Fiscal Year (FY) 2023. The purpose of this cooperative agreement is to develop a new curriculum, produce an educational video, and create a strategic plan for the expansion of the National Sheriffs’ Institute.

Goal

The goal of this cooperative agreement is to enhance the leadership competencies of the nation’s sheriffs.

Deadline

Applicants must register with Grants.gov prior to submitting an application. NIC encourages applicants to register several weeks before the application submission deadline. In addition, NIC urges applicants to submit applications 72 hours prior to the application due date. All applications are due to be submitted and in receipt of a successful validation message in Grants.gov by 11:59 p.m. eastern time on February 3, 2023.

Objectives

The objectives of this cooperative agreement are the following:

  1. Develop an executive leadership course for sheriffs focused on communication.
  2. Conduct a peer review of the curriculum
  3. Revise the new course curriculum post peer review.
  4. Develop an educational video.
  5. Develop a strategic plan for the NSI. 

Deliverables

  • Conduct an initial meeting with NIC Program Manager to discuss scope of work, and all related
    aspects of the cooperative within 30 days of award.
  • Facilitate virtual meetings as needed.
  • Conduct a close-out meeting at the completion of this cooperative agreement. 

Curriculum Development and Revisions:

  1. Conduct preliminary research regarding communication styles, public/community relations, communication plans/strategies, media, and related topics.
  2. Facilitate a virtual planning meeting(s) for the executive leadership course focused on communication to discuss the anticipated content, scope of work, and timeline. At a minimum, the project director, curriculum specialist, subject matter experts (SMEs), and NIC program manager will attend each planning meeting.
  3. Develop an executive leadership course focused on communication, specifically considering the role of the sheriff. The following items are required as part of the curriculum development, but are not limited to:
    1. lesson plans
    2. complete instructor’s manual with cover and all lesson plans in one cohesive document
    3. participant manual that follows the lesson plans 23JD01 8
    4. presentation slides
    5. evaluations
    6. supplemental materials (agenda, training grid, handouts, etc.)
  4. Ensure the following:
    1. Information from the research and planning meeting is used to assist with the development of this curriculum.
    2. The curriculum must include a practical application component to check for knowledge and observe platform presence for all participants.
    3. The curriculum may include pre-work.
    4. The curriculum must be developed using Instructional Theory Into Practice (ITIP).
  5. Create a structured peer review template (i.e. by module, exercise, presentation slides, participant manual, supplemental materials, etc.).
  6. Conduct a peer review of the curriculum with a minimum of four reviewers. Reviewers should include SMEs who participated in the planning meeting.
  7. Revise the curriculum after the peer review.
  8. Print and ship all course materials (i.e. instructor manuals, participant manuals, agendas, handouts, posters, etc.) to NIC.

NSI Educational Video

  1. Facilitate a virtual planning meeting. This meeting will focus on gathering information from subject matter experts to assist the project team with developing an educational video for both the NSI Leadership Development and NSI Jail Administration courses. At a minimum, the project director, experienced NSI instructor(s), a video production expert, and the NIC program manager will attend.
  2. Create an educational video for the NSI to include at a minimum designing, planning, scripting, producing, and editing all components of an educational video. This creation requires provision of all necessary equipment, personnel, and contemporary technology.

NSI Strategic Plan

  1. Facilitate a 2 to 3-day in-person strategic planning meeting. This meeting will focus primarily on collecting information to develop a plan to expand the NSI. Subject matter experts will provide input and guidance for the project team to develop this aspect of the strategic plan. There should be a maximum of 10 SMEs, including the project director and facilitator. The meeting will likely be conducted in Washington, DC.
  2. Develop a strategic plan, to include an implementation proposal, for the NSI. A strategic plan will provide a blueprint for realizing the vision of the NSI as the premier center of learning and innovation for sheriffs.

Special Requirements:

  • Final determination and approval of SMEs, video production expert(s), video production actors and/or personnel, and curriculum specialist rests with the NIC program manager.
  • The NSI uses the Kouzes and Posner’s Leadership Challenge Model as a common foundation throughout all curricula. The project team must have SME’s who demonstrate a clear understanding of the leadership competencies outlined in this model.
  • The awardee is responsible for all team member expenses and fees including the peer review.
  • Maintain regular, routine contact (i.e. monthly at a minimum) with the NIC program manager regarding programmatic and deliverable progress throughout the period of award.
  • Provide quarterly progress reports in adherence to written requirements and the prescribed schedule outlined in the award documents.
  • Provide documentation and reports of meeting (e.g., planning sessions) outcomes to the NIC program manager. A final close-out report for the cooperative agreement is also required.
  • Ensure all electronic deliverables are compatible with NIC’s systems and adhere to requirements for Section 508, the Plain Writing Act of 2010, and are developed in accordance with the NIC Style Guide.
  • At a minimum, deliver the following items in electronic versions via Kingston DataTraveler 4000 thumb drive (8 GB) and hard copy for all curricula in this cooperative agreement, including the following:
    • Program overview
    • Program agenda
    • Program training grid/detailed trainer agenda
    • Detailed narrative lesson plans
    • Individual lesson plans by module
    • Comprehensive instructor manual with attached cover including all lesson plans in one cohesive document
    • Participant manual that follows the lesson plan
    • Presentation slides for each lesson plan
    • Supplemental materials (e.g., posters, handouts, activities, etc.
  • The finalized video project will be delivered in a minimum of 1080p resolution to NIC in several formats: DVD, mp4, or compatible format for use on the NIC website and/or NIC Learning Center (NIC’s learning management system), or another format as requested that will be compatible with NIC’s web conferencing service, currently Cisco WebEx. The video must be 508 compliant. See the “Accessibility Requirements” section below.

Award Conditions:

The successful applicant will:

  • Describe the roles, responsibilities, and qualifications of the applicant, its partners, and each 23JD01 10 organization’s role. Demonstrate the capability of the lead organization and any collaborative partners to implement each component of the project.
  • Describe the management structure, staffing, and in-house or contracted capacity to complete each component.
  • Describe how the proposed management structure and staffing of the project will facilitate the delivery of those components. The management and organizational structure described should match the staffing needs necessary to accomplish the tasks outlined in the timeline/project plan. Information on the personnel assigned to these tasks, including résumés and position descriptions as well as work product examples will contribute to the assignment of points relative to this criterion.
  • Demonstrate proven experience in video production; specifically, the applicant’s proposed staffing plan must include a video production expert and/or team with the capability to create professionally produced representational, relational, organizational, and interpretative images and videos in high resolution and provide sample educational videos.
  • Provide specific examples of the applicant’s expertise as it relates to the objectives and deliverables.
  • Articulate a clear understanding of leadership competencies, organizational culture, and the office of sheriff.
  • Demonstrate proven experience in curriculum development and expertise in adult learning principles; specifically, the applicant’s proposed staffing plan must include a curriculum specialist with expertise in Instructional Theory Into Practice (ITIP) and provide sample curricula developed in ITIP.

Applications must include in the Program Narrative and Budget Narrative the incorporation of products delivered that meet Plain Language and 508 Standards.

In addition to the strategy and content of the program design, the successful applicant must complete the deliverables specified in the statement of work and program description during the project period. The program narrative should reflect how the applicant will accomplish these activities.

Before approving a deliverable, NIC reserves the right to test the deliverable against the applicant’s Section 508 claims. If NIC determines that the applicant’s claims were false and at higher level of conformance than what was actually received, NIC may, at its option, reject the deliverable and require the applicant to remediate the deliverable to align with the applicant’s stated Section 508 conformance claims before its approval.

Additionally before approving a deliverable, NIC reserves the right to review the applicant’s deliverables for conformance to federal plain writing guidelines and NIC Guidelines for Preparing and Submitting Manuscripts for Publication. If NIC determines that the applicant’s deliverables do not meet all applicable guidelines, NIC may, at its option, reject the deliverable and require the applicant to remediate the deliverable to align with those guidelines.

Applications must include in Program Narrative and Budget Narrative the incorporation of products delivered meet Plain Language and 508 Standards.