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Cooperative Agreement - Networking and Professional Forum of State Correctional Directors of Training and of Human Resources

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15 Nov 2022

The National Institute of Corrections (NIC) is seeking applications for funding under the Fiscal Year (FY) 2023. To support a joint meeting of state agency correctional directors of training and of human resources.

Goal

To advance the field of corrections by adequately evaluating the changing workforce dynamics e and share new approaches to the recruitment, hiring, training, and retention of correctional staff., It also provides a safe environment to candidly discuss challenges and experiences impacting correctional agencies and to during the recent turbulent times. In addition to the strategy and content of the program design, the successful applicant must complete the following deliverables during the project period. The program narrative should reflect how the applicant will accomplish these activities.

Deadline

Applicants must register with Grants.gov prior to submitting an application. NIC encourages applicants to register several weeks before the application submission deadline. In addition, NIC urges applicants to submit applications 72 hours prior to the application due date. All applications are due to be submitted and in receipt of a successful validation message in Grants.gov by 11:59 p.m. eastern time on January 3, 2023.

Objectives

The objectives of this cooperative agreement are the following:

  1. Advance professional practices via a forum to exchange experiences and lessons learned past three-years.
  2. Share new technology that can make practices more effective.
  3. Promote learning on recruitment, hiring and retention strategies.
  4. Create synergy for sustaining networks.
  5. Provide resources for continual learning.

Deliverables

  • Plan and facilitate a two-day planning meeting
  • Plan and facilitate a three-day national meeting
  • Coordinate a Level One Evaluation of the national forum
  • Manage post program resource distribution to participants
  • Manage /Monitor the corresponding networks for 60 days following the forum

Planning Meeting:

Scope of Work:

The successful awardee will work closely with Prisons Division CPS and must describe in detail how they will provide all of the facilitation duties included below:

  1. NIC will pay the cost of travel, lodging and meals for six non-paid agency participants selected by the CPS.
  2. The Planning meeting will be held in Washington DC.
  3. The national meeting is anticipated to be held at the NIC training facility in Aurora, Colorado.
  4. In addition to the strategy and content of the program design, the successful applicant must complete the following deliverables during the project period.
  5. The program narrative should reflect how the applicant will accomplish these activities.

Activities to be accomplished:

  1. Send invitations to planning committee participants with all related meeting logistics
  2. Send planning committee the agenda with scope of meeting
  3. Coordinate site room set up and ensure all resources are present.
  4. Maintain routine contact with NIC Project Manager regarding progress.

Deliverables:

  1. Create a draft agenda for the national meeting and forward to the CPS for review and approval.
  2. Discussion from the meeting will formulate date, presenters, and location.
  3. Collect and compile in presentations and participant manual
  4. Provide all information to CPS within 30 days of meeting.

National Forum

Scope of the Work:

  1. Plan and facilitate a three-day national conference with the following deliverables as guidance

Deliverables:

  1. Prepare draft communications to include a welcome letter containing program logistics and training expectations for national meeting for up to 50 Corrections Directors of Training and Human Resources.
  2. Onsite, will be responsible for room set up and ensure all audio-visual equipment is available and operable.
  3. Provide for written record of the meeting.
  4. Facilitate the daily activities of the agenda to include icebreaker activity.
  5. Create an electronic mailing list and electronic and hard copy pictorial directory of attendees for continued networking and post program communication.
  6. Post training level one evaluation, summation and distribution to NIC and Planning Committee.
  7. Capture critical discussion of Best Practices for posting on the network

Specific Requirements and Award Conditions:

Lead for the project must have proof of experience coordinating and facilitating training, and working with teams

NIC, as final approver, will collaborate in all aspects of the two events to include planning session; finalization of agenda; and the actual forum itself.

Applications must include in Program Narrative and Budget Narrative the incorporation of products delivered to meet Plain Language and 508 Standards.

In addition to the strategy and content of the program design, the successful applicant must complete the deliverables specified in the statement of work and program description during the project period. The program narrative should reflect how the applicant will accomplish these activities.

Before approving a deliverable, NIC reserves the right to test the deliverable against the applicant’s Section 508 claims. If NIC determines that the applicant’s claims were false and at higher level of conformance than what was actually received, NIC may, at its option, reject the deliverable and require the applicant to remediate the deliverable to align with the applicant’s stated Section 508 conformance claims before its approval.

Additionally, before approving a deliverable, NIC reserves the right to review the applicant’s deliverables for conformance to federal plain writing guidelines and NIC Guidelines for Preparing and Submitting Manuscripts for Publication. If NIC determines that the applicant’s deliverables do not meet all applicable guidelines, NIC may, at its option, reject the deliverable and require the applicant to remediate the deliverable to align with those guidelines.

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