Back to top

Cooperative Agreement -Staffing Analysis – Virtual Instructor-Led Training Delivery and E-Resource Development

cover image
24 Feb 2021

The National Institute of Corrections (NIC) is seeking applications for funding under Fiscal Year 2021 Staffing Analysis - Virtual Instructor-Led Training Delivery and E-Resource Development. This program furthers NIC’s mission by building the capacity and sustainability of federal, state, local, and tribal correctional agencies to independently evaluate and assess staffing requirements.

This program aims to advance operational safety and security by enhancing correctional staffing practices through innovative training, technical assistance, and e-resources.

1. Deliver NIC’s virtual instructor-led staffing analysis training curriculum which applies to all correctional facility settings.
2. Collect and analyze post-delivery feedback from participants, instructors, and project team members.
3. Refine and revise the virtual instructor-led staffing analysis training curriculum as needed.
4. Develop a staffing analysis e-resource toolkit.

1. Conduct an initial virtual meeting with NIC within ten days of the award to review goals and objectives, discuss and develop a timeline of activities, role clarification, overview of the project, and the project concept plan.
2. The awardee will deliver three iterations of the NIC staffing analysis training program designed for virtual instructor-led training (VILT) delivery. Each iteration will be delivered to four facilities, each providing a four to five-member staffing analysis team, for a total of up to 20 participants.
3. The awardee is responsible for contracting and compensating technical resource providers (TRPs) to deliver training and related assistance under the cooperative agreement. If not performed solely by the awardee, TRP services will include:
• Participation in virtual meetings with the cooperative agreement team.
• Data and information requests. Examples of data and information include floor plans, staff coverage plan, master and daily rosters, organizational chart, and relief factor(s).
• Evaluation of agency data to become familiar with each facility’s unique characteristics, prepare for instructional delivery of the curriculum, and identify any agency challenges concerning data/information collection.
• Delivering approximately two hours of program instruction weekly for six to eight weeks. Awardee should anticipate that the training session host will be required to initiate the session approximately one hour prior to the scheduled start time and that all instructors be logged into the training session at least 30 minutes prior to the session to conduct technology checks and make final preparations.
• Providing participant agencies approximately twelve hours of weekly intersession coaching and guidance, validating intersession work to confirm each process step is understood and accomplished, and reviewing draft staffing analysis reports completed after the final session.
4. The awardee, in collaboration with NIC program managers, will schedule and complete VILT curriculum rehearsals. Rehearsals will be conducted on NIC’s Webex Training platform. Awardee is responsible for acting as, or providing, the producer for all rehearsals and instructional sessions throughout the delivery of the VILT curriculum.
5. The awardee will design and implement an evaluation process to collect user feedback to assess the program’s effectiveness and provide NIC a summary report of the training event within a week of its conclusion.
6. Awardee should anticipate making minor revisions to the curriculum throughout the award term based on participant and project team member feedback.
7. The awardee will record all sessions and edit the recordings to remove any agency-specific sensitive information. The finalized recordings are part of the program deliverables and will be used as NIC deems appropriate.
8. The awardee should plan to have participant-developed draft staffing analysis reports reviewed and ready for each agency to finalize no later than two weeks following the final VILT session.
9. The awardee, in collaboration with NIC program managers, will coordinate all training logistics, such as agency point of contact, dates, technical readiness checks with participants, etc.
10. The awardee will meet all financial and reporting requirements for the cooperative agreements.
11. Develop a comprehensive e-resource toolkit replicated across the following platforms: Microsoft Word, Excel, Access, and Adobe Acrobat. The toolkits shall incorporate all of the staffing analysis checklists, charts, forms, and spreadsheets and leverage all platform capabilities and functions. Examples include, but are not limited to, Visual Basic for Applications (VBA) coding, fillable forms, calculations, and automated data and information sharing throughout each toolkit.


Applicants must register with prior to submitting an application. NIC encourages applicants to register several weeks before the application submission deadline. In addition, NIC urges applicants to submit applications 72 hours prior to the application due date. All applications are due to be submitted and in receipt of a successful validation message in by 11:59 p.m. eastern time on April 23, 2021


Download full release: