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Cooperative Agreement - Staffing Analysis – Virtual Instructor-Led Training Delivery

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11 May 2022

The National Institute of Corrections (NIC) is seeking applications for funding under the Fiscal Year (FY) 2022 Staffing Analysis - Virtual Instructor-Led Training Delivery. This program furthers NIC’s mission by building the capacity and sustainability of federal, state, local, and tribal correctional agencies to independently evaluate and assess staffing requirements.

Goals

This program aims to advance operational safety and security by enhancing correctional staffing practices through innovative training, and technical assistance.

Deadline

Applicants must register with Grants.gov prior to submitting an application. NIC encourages applicants to register several weeks before the application submission deadline. In addition, NIC urges applicants to submit applications 72 hours prior to the application due date. All applications are due to be submitted and in receipt of a successful validation message in Grants.gov by 11:59 p.m. eastern time on July 8, 2022

Objectives

  1. Deliver NIC’s virtual instructor-led staffing analysis training curriculum, which applies to all correctional facility settings.
  2. Collect and analyze post-delivery feedback from participants, instructors, and project team members.
  3. Provide recommended revisions of the virtual instructor-led staffing analysis training curriculum to the NIC program manager as needed.

Deliverables

In addition to the strategy and content of the program design, the successful applicant must complete the following deliverables during the project period. The program narrative should reflect how the applicant will accomplish these activities.

  1. Conduct an initial virtual meeting with NIC within ten days of the award to review goals and objectives, discuss and develop a timeline of activities, role clarification, overview of the project, and the project concept plan.
  2. The awardee will deliver four iterations of the NIC staffing analysis training program designed for virtual instructor-led training (VILT) delivery. Each iteration will be delivered to four facilities, each providing a four to five-member staffing analysis team, for a total of up to 20 participants.
  3. The awardee is responsible for contracting and compensating technical resource providers (TRPs)/subject matter experts (SMEs) to deliver training and related assistance under the cooperative agreement. If not performed solely by the awardee, TRP services will include:
    • Participation in virtual meetings with the cooperative agreement team.

    • Data and information requests. Examples of data and information include floor plans, staff coverage plan, master and daily rosters, organizational chart, and relief factor(s).

    • Evaluation of agency data to become familiar with each facility’s unique characteristics, prepare for instructional delivery of the curriculum, and identify any agency challenges concerning data/information collection.

    • Conducting pre-session tech-checks with all participants. Prior to the first instructional session, schedule at least two sessions to allow participant to join an introduction to Webex and to ensure agency firewalls do not limit functionality or prevent participants from joining. Sessions should be scheduled for an appropriate length to accommodate all participants.

    • Delivering approximately two hours of program instruction weekly for eight weeks. Awardee should anticipate that the training session host will be required to initiate the session approximately one hour prior to the scheduled start time and that all instructors (minimum of two instructors and one producer per session) be logged into the training session at least 30 minutes prior to the session to conduct technology checks and make final preparations. Awardee should also remain available to after session questions.

    • Providing participant agencies approximately twelve hours of weekly intersession coaching and guidance, validating intersession work to confirm each process step is understood and accomplished, and reviewing draft staffing analysis reports completed after the final session.

    • The awardee, in collaboration with the NIC program manager, will schedule and complete VILT curriculum rehearsals. Rehearsals will be conducted on NIC’s Webex Training platform. Awardee is responsible for acting as, or providing, the producer for all rehearsals and instructional sessions throughout the delivery of the VILT curriculum.

  4. The awardee will design and implement an evaluation process to collect user feedback to assess the program’s effectiveness and provide NIC a summary report of the training event within a week of its conclusion.
  5. Awardee should anticipate making recommendations for minor revisions to the curriculum throughout the award term based on participant and project team member feedback.
  6. The awardee will record all sessions and edit the recordings to remove any agency-specific sensitive information. The finalized recordings are part of the program deliverables and will be used as NIC deems appropriate.
  7. The awardee should plan to have participant-developed draft staffing analysis reports reviewed and ready for each agency to finalize no later than two weeks following the final VILT session.
  8. The awardee, in collaboration with NIC program managers, will coordinate all training logistics, such as agency point of contact, dates, technical readiness checks with participants, etc.
  9. The awardee will meet all financial and reporting requirements for the cooperative agreement. 
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