Contest Participant Eligibility
The Contest is open to local, state and federal agencies, partners including nonprofit organizations and faith-based organizations, and contractors providing services to correctional organizations in the United States and its territories including, but not limited to, Puerto Rico, the U.S. Virgin Islands and Guam. The use of federal funding, whether grant, contract or loan proceeds in the development and/or production of any video entry will result in immediate disqualification.
How to Enter the Contest
Interested persons should read the Background and Official Rules before entering the contest. Contest information and entry forms are available here.
In addition to creating an original video presentation, contest participants must:
- Download Consent and Release Forms for each individual appearing or providing original material for use in the presentation, and secure the original signatures of each participant or contributor; parents or legal guardians must sign for anyone under age 18.
- Complete the Entry Form and Certification found at http://nicic.gov/greencorrectionschallenge.
- Complete the Entry Form and Certification.
- Submit the entry forms (including the Entry Form and Certification and Release and Consent Form) together in a single e-mail to firstname.lastname@example.org.
- Save a copy of the presentation with voiceover to a compact disc and mail to:
National Institute of Corrections
c/o Green Corrections Challenge
500 First Street, NW
Washington, DC 201534
Presentations may be entered into only one of the four specified categories. Please note that the contest participant cannot make any changes or alterations to any part of the submission once the presentation and entry forms have been submitted. All presentations will be screened by FHI 360 for compliance with contest rules. Failure to meet all contest rules will result in disqualification from the contest.
One winner will be selected for each of the four specified categories. Contest winners (collectively, “Winners”) will be notified by email on or before November 21, 2014 and their names will be posted on the contest and/or NIC website. In the event a winner is disqualified for any reason, DOJ/NIC may select an alternate contest participant to receive the award.
Winners will be invited to participate in a webinar to share their presentation and innovative practice with the larger corrections community.
The Hosts may choose to hold an awards ceremony to announce the Winners. In the event an awards ceremony is held, any travel arrangements, including transportation, lodging, meals and incidental expenses will be the sole responsibility of the Winner.
The Hosts will conduct an initial screening of all submissions and make a determination with respect to the eligibility of each Contest participant and their presentation.
The Hosts will create four volunteer judging panels – one for each of the four specified categories. Each judging panel will be comprised of three to five volunteer judges chosen from federal agencies involved in green activities, national nonprofit stakeholders and/or industry. Each judge will be screened by FHI 360 to ensure he/she does not have a familial relationship or a personal or financial interest in any contest participant.
Winners will be selected based on an overall score against the stated criteria. All judging is in the Hosts’ sole discretion and all decisions are final. In the event of a tie, the Winner will be selected at the discretion of the Hosts.
The Hosts reserve the right to eliminate any of the four stated award categories if, in their sole discretion, it is determined that there are no eligible submissions or if eligible submissions are judged to be of poor quality.
The Hosts and their agents are not responsible for:
- Any incorrect or inaccurate information, whether caused by contest participants, printing errors, or by any of the equipment or programming associated with or utilized in the contest
- Technical failure of any kind, including, but not limited to malfunctions, interruptions or disconnections in phone lines or network hardware or software
- Technical or human error which may occur in the administration of the contest or the processing of entries
- Any injury or damage to persons or property which may be caused, directly or indirectly, in whole or in part, from contest participant’s participation in the contest or receipt, use or misuse of any prize.
If for any reason a contest participant’s entry is confirmed to have been erroneously deleted, lost, or otherwise destroyed or corrupted, the contest participant’s sole remedy is another entry in the contest.
Contest hosts are the U.S. Department of Justice, National Institute of Corrections, 500 First St. NW, 2nd Floor Washington, DC 20534, (DOJ/NIC) and Family Health International (FHI 360), 1825 Connecticut Ave, NW, Washington, DC 20009. The Hosts will make all decisions related to the development, management, and implementation of the contest.
The Hosts reserve the right at any time, for any reason, to cancel, suspend, and/or modify the contest, or any part of it.
Any personal information collected from presentation submitters to the DOJ/NIC FHI 360 Share Your Green Practices Video Contest 2014 will never be sold. The information collected for this Contest will only be used for purposes of the contest to contact presentation submitters in direct relation to the contest. The contest winners’ names will be announced publicly as a part of DOJ/NIC’s contest award recognition process.
This contest is subject to all applicable Federal laws and regulations. Download the Background document here.