FAQ's are answers to Frequently Asked Questions asked about NIC's services and resources. Click on one of the titles to see the answer. We recommend using the search function to find what you're looking for and so that you're not endlessly scrolling for things that aren't relevant to your needs.
Participants will be reimbursed for travel between their home and the airport closest to their home as well as for parking expenses. All participant parking receipts must be submitted with their reimbursement claim. The Federal governments’ personal vehicle mileage rate is $0.65 cents per mile (2023). If they choose to drive their personal vehicle, they will only be reimbursed up to the cost of the round trip flight at the federal government rate. We are unable to reimburse costs when an agency vehicle is driven.
NIC will also provide free, round trip transportation via coach bus between the hotel and training center on each day of the training.
Participants will be responsible for paying for their own meals and will be reimbursed.
The meal per diem will be based on the federal meal per diem for that area. On travel days, both to and from the designated hotel site, the per diem will be adjusted to 75% of the daily meal per diem rate. Participants will be advised of the exact reimbursable amount in the information packet prior to travel. Participants will not be required to keep meal receipts. S/he will be reimbursed for the allotted daily meal per diem, governed by General Services Administration (GSA) travel regulations.
Participants will be responsible for paying the initial costs for their hotel rooms and will be reimbursed.
The charge per night per room will be based on the federal per diem for that area plus specified taxes. Participants will be advised of the exact amount in their information packet prior to travel. Participants will be fully reimbursed for his/her lodging (room and taxes) at the hotel that has been selected by NIC. Participants will need to submit their hotel receipt to NIC for reimbursement.
Smoking is not permitted in the training center. Smokers may wish to step outside the building during the breaks and use one of the designated smoking areas. The use of smokeless tobacco is also prohibited in the training center.
Adverse weather hotline: NIC training center closure and class delay information is provided on a 24-hour basis by calling the Adverse Weather Hotline. If you have any concerns about the operation of the training center during adverse weather conditions, call the hotline at 303-338-6509.
A professional appearance is expected. Business casual attire is required. (Example: Docker-type slacks with a collared, button shirt).
Not Acceptable for the classroom: Athletic garb, cut-offs, shorts, T-shirts, sweatshirts, sweat pants, flip-flops, jeans, or sneakers. (Exceptions to this dress code will be made when they are appropriate for a particular event/day for a program. If this is the case, you will be given instructions in the information you receive for that program regarding exceptions to the dress code).
Since the classrooms are sometimes cool, it is advisable to bring a sweater with you. Colorado weather is quite variable, and from September through May, it is advisable to bring a winter jacket and boots. Check your weather app/channel for climate projections.
You should bring your own toiletries, athletic wear, swimming apparel, and other personal items, including alarm clocks. You will be given a 2" to 3" binder of materials to take home with you. Plan luggage space for it and possibly additional materials. We cannot mail your training materials to you.
Participants are authorized to travel by air, personal vehicle, government vehicle, or train.
Flights & Trains: Participant’s airline/train tickets will be paid directly by NIC; participants will not be required to pay anything out of pocket. Instructions on how to obtain airline tickets will be provided to participants in their information packet emailed out prior to the training event.
Driving to Training by Personal Vehicle
Participants who wish to drive their personal vehicle to the training site must receive approval from the NIC Academy Division prior to their travel. Upon completion of the trip, they are eligible for reimbursement toward the cost of their travel. Reimbursement for travel will be the lesser of (1) the Government rate or special fare the Academy would have paid for the lowest cost common carrier (usually air travel), or (2) Privately Owned Vehicle mileage. The rate of mileage reimbursement for a personal vehicle will be set forth in the authorization form NIC will provide you if you intend to drive.
Driving to Training by Government Vehicle
NIC is not able to reimburse mileage for driving a government-owned vehicle to the training.
Participants from Colorado may travel by air or car to the training site. Those who live at least 50 miles from the training site will be reimbursed for mileage for one round trip between their home and the training site (regardless of the number of participants riding in the vehicle) if a personal vehicle is used and ground travel was authorized by NIC prior to the travel.
Participants living within a 50-mile radius of the training site are considered to be local and will not be reimbursed for mileage.
No medical services are provided at the training site. The NIC staff can assist you in making arrangements for any necessary medical treatment; however, any expense incurred for medical treatment is your responsibility.