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Association of State Correctional Administrators (ASCA) (Hagerstown MD)

This report "provides the only current, comprehensive data on the use of restricted housing, in which individuals are held in their cells for 22 hours or more each day, and for 15 continuous days or more at a time. The Report also documents efforts across the country to reduce the number of people in restricted housing and to reform the conditions in which isolated prisoners are held in order to improve safety for prisoners, staff, and communities at large" (p. 1).

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"This resource was designed to enable correctional entities to comply with HIPAA and 42 CFR Part 2 in the receipt or sharing of PHI [public health information], whether the correctional entity meets HIPAA’s designation of a “covered entity,”17 is determined by 42 CFR Part 2 to be a “federally assisted program,”18 or does not meet either criteria. The tools within the resource may be used by any correctional entity interested in articulating its commitment to protecting PHI and implementing the components of a privacy framework." This publication is made up of three chapters: introduction; overview of HIPAA and 42 CFR Part 2 regulations—HIPAA regulations regarding medical and mental health information, and 42 CFR Part 2 regarding substance abuse information; and PHI policy development template. Appendixes include: glossary; listing of applicable federal laws; release of information—consent authorization guidance; contractual agreements; court orders; 42 CFR 2.22—Notice to Patients of Federal Confidentiality Requirements; PHI Privacy Policy Review Checklist; and standards and resource list.

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This document provides correctional facilities definitions and the rules for maintaining statistics for their institutions. Including, but not limited to, operational capacity, inmates, housed, inmates outsourced, male security staff, female security, institutional staff.

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PBMS is an automated web-based system developed by ASCA for collecting, managing, and sharing accurate adult prison-based corrections data that will enable timely and sound decision-making by correctional administrators to ensure institutional safety, to enhance the security of our facilities for prisoners and staff, and to maximize the effectiveness and efficiency of correctional resources. This manual provides the user all the tools necessary to use PBMS.

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"By facilitating cross-jurisdictional comparisons of the rules and practices that surround administrative segregation, this Report both reflects and supports ongoing efforts to understand its impact, reevaluate its use, and limit or end extended isolation … Calls for significant reductions in the use of isolation come from all quarters and, importantly, from the chief operating officers of prison systems. But without a baseline, it is not possible to know the impact of the many efforts underway to reduce or eliminate the isolation of prisoners and to enable prisoners and staff to live and work in safe environments, respectful of human dignity. Time-in-Cell provides one measure, to use as a baseline to assess whether the changes hoped for are taking place, such that the number of persons held in such settings and the degrees of their isolation are substantially diminishing" (p. iii). This report is divided into eight sections: the parameters and concerns about administrative segregation; the 2014 Limon-ASCA Survey; the use of administrative segregation; the demographics of administrative segregation—2011, 2014; living in administrative segregation—degrees of isolation; the administration of ad seg; reconsidering administrative segregation; and revising the use of administrative segregation—lessening the numbers in and the degrees of isolation.

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