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Cooperative Agreements

The National Institute of Corrections (NIC) is seeking applications for funding under Fiscal Year 2021. This initiative, Across State Lines: Interstate Compact, is a collaboration between the Interstate Commission for Adult Offender Supervision (ICAOS) and the National Institute of Corrections. In documentary film format, the project will take a historical look at the interstate compact --- what it is, why it exists, and whether the compact works.

Goals
The goal of this project is to produce a 60-minute documentary that provides a general context and history of the Interstate Compact.

Objectives

1. Conduct an initial virtual meeting with NIC and the ICAOS project team within 30 days of award to clarify goals and objectives, discuss and develop a timeline of activities, clarify roles, discuss the overview of the project, and develop the project concept plan that will be
used to guide the project.

2. Perform multiple onsite visits [at multiple locations to be determined] to interview and record selected ICAOS staff and adults on supervision for the documentary. The awardee will be responsible for all travel costs to the sites, including roundtrip transportation costs to
requesting agency sites, ground transportation (including rental car and fuel), parking, lodging, and per diem.
 
3. Supplement footage with relevant archival materials sourced through outside research.

4. Ensure that audio/video recordings are of professional quality.

5. Provide deliverables listed below that are professional in appearance, of high resolution, meet current federal Section 508 compliance requirements, and meet the formal approval of the NIC Project Lead.

Deliverables

Ongoing Deliverables:
• The awardee will collaborate with and arrange for reviews and approvals with ICAOS and NIC for the concept development, interviews, rough cut, and final cut of the final documentary video.
• The awardee will provide professional video and audio production and will use professional grade editing applications. All footage and deliverables become the property of the National Institute of Corrections.

Year 1 Deliverables:
• Pre-Production: planning story lines, interview subjects, filming identified subjects, and delivery of rough-cut materials (footage).
• The awardee is responsible for all production team members’ expenses and fees, including planning meetings.
• The awardee will maintain, throughout the award period, regular, routine contact with the NIC program manager regarding project and deliverable progress. This includes but is not limited to:
     o Scheduling and conducting at least monthly telephone updates providing the NIC program manager with information about the status of deliverables, challenges, areas where assistance is required, etc. The awardee will also send a summary email to the NIC program     manager detailing the key areas discussed during the telephone update.
     o Providing quarterly progress reports in adherence to written requirements and the prescribed schedule outlined in the award and design documents.
• The awardee will provide appropriate documentation and reports of meeting outcomes (e.g. planning sessions) to the NIC program manager. A final closeout report for the cooperative agreement is also required.

Year 2 Deliverables:
Post-Production: editing, transcription, close-captioning, and delivery of rough-cut materials (footage) and the final Section 508 compliant 60-minute documentary.

Deadline

Applicants must register with Grants.gov prior to submitting an application. NIC encourages applicants to register several weeks before the application submission deadline. In addition, NIC urges applicants to submit applications 72 hours prior to the application due date. All applications are due to be submitted and in receipt of a successful validation message in Grants.gov by 11:59 p.m. eastern time on January 21, 2021. 

The National Institute of Corrections (NIC) is seeking applications for funding under the Fiscal Year 2021 Staffing Analysis - Virtual Instructor-Led Training Development and Pilot Program. This program furthers NIC’s mission by building the capacity and sustainability of federal, state, local, and tribal correctional agencies to independently evaluate and assess staffing requirements.

Goals
The goal of this program is to advance operational safety and security by enhancing correctional staffing practices through innovative training and technical assistance.

Objectives
1. Develop a virtual instructor-led staffing analysis training curriculum applicable to all correctional facility settings.
2. Pilot the new virtual instructor-led staffing analysis training curriculum and strategy.
3. Collect and analyze post-pilot delivery feedback from participant, instructor, and project team members.
4. Apply final revisions and edits to the VILT curriculum.

Deliverables
1. Conduct initial virtual meeting with NIC within 10 days of the award to review goals and objectives, discuss and develop a timeline of activities, role clarification, overview of the project, and the project concept plan.
2. The awardee will create a staffing analysis training program designed for virtual instructor-led training (VILT) delivery. The awardee should use NIC’s pre-existing training materials and publications as references. All new program terminology will be applicable to all correctional settings and not jail or prison specific. The program must include a facilitator’s guide, participant guide, presentation materials, and other training aids as necessary and approved by NIC. The awardee will design the program to be delivered in six to eight weekly live sessions via Webex, each not to exceed approximately two hours. The awardee will also develop inter-session assignments that will incrementally build on the staffing analysis process steps, ultimately resulting in a completed staffing analysis.
3. The awardee is responsible for contracting and compensating technical resource providers (TRPs) to deliver training and related assistance under the cooperative agreement. If not performed solely by the awardee, TRP services will include:

  • Participation in virtual meetings with the cooperative agreement team.
  • Subject matter expert (SME) consultation on all program materials.
  • Data and information requests. Examples of data and information include floor plans, staff coverage plan, master and daily rosters, organizational chart, and relief factor(s).
  • Evaluation of agency data to become familiar with each facility’s unique characteristics, prepare for instructional delivery of the curriculum, and identify any agency challenges concerning data/information collection.
  • Delivering approximately two hours of training weekly for six to eight weeks.
  • Providing participant agencies approximately twelve hours of weekly intersession coaching and guidance, validating intersession work to confirm each process step is understood and accomplished, and reviewing draft staffing analysis reports completed after the final session.

4. The awardee, in collaboration with NIC program managers, will schedule and complete VILT curriculum rehearsals. Rehearsals will be conducted on NIC’s Webex Training platform. Awardee is responsible for acting as, or providing, the producer for all rehearsals and instructional sessions throughout the pilot delivery of the new VILT curriculum.
5. The awardee will pilot all training materials using five-person teams from four NIC designated agencies (three jails and one state department of correction’s facility), and provide NIC a summary report of the training event within a week of its conclusion.
6. The awardee will design and implement an evaluation process to collect pilot user feedback to assess the program’s effectiveness. Based on pilot, instructor/SME, and project team feedback, the awardee will implement final revisions to the program deliverables.
7. The awardee will record all pilot sessions and edit the recordings to remove any agency-specific sensitive information. The finalized recordings are part of the program deliverables and will be used as NIC deems appropriate.
8. The awardee should plan to have participant-developed draft staffing analysis reports reviewed and ready for each agency to finalize no later than June 1st, 2021.
9. The awardee, in collaboration with NIC program managers, will coordinate all training logistics, such as agency point of contact, dates, technical readiness checks with participants, etc.
10. The awardee will meet all financial and reporting requirements for the cooperative agreements.

Deadline

Applicants must register with Grants.gov prior to submitting an application. NIC encourages applicants to register several weeks before the application submission deadline. In addition, NIC urges applicants to submit applications 72 hours prior to the application due date. All applications are due to be submitted and in receipt of a successful validation message in Grants.gov by 11:59 p.m. eastern time on January 15, 2021. 

These Guidelines “are meant to serve as a guide to assist recipients of awards from the National Institute of Corrections (NIC) in fulfilling their responsibilities for the management of cooperative agreements” (p.iv). This publication includes the following sections: introduction; financial and performance reports; general cooperative agreement administration; allowability of costs; accounting systems and financial records; and “Guidelines for Preparing and Submitting Manuscripts for Publication.”

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