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Cooperative Agreements

These Guidelines “are meant to serve as a guide to assist recipients of awards from the National Institute of Corrections (NIC) in fulfilling their responsibilities for the management of cooperative agreements” (p.iv). This publication includes the following sections: introduction; financial and performance reports; general cooperative agreement administration; allowability of costs; accounting systems and financial records; and “Guidelines for Preparing and Submitting Manuscripts for Publication.”

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The National Institute of Corrections (NIC) is seeking applications for funding under the Fiscal Year (FY) 2022 to conduct a national study detailing how adult community supervision operations are funded. The study will use state-level data showing the proportion of state revenue, local revenue, and supervision fees being used to support agency operations.

Deadline
Applicants must register with Grants.gov prior to submitting an application. NIC encourages applicants to register several weeks before the application submission deadline. In addition, NIC urges applicants to submit applications 72 hours prior to the application due date. All applications are due to be submitted and in receipt of a successful validation message in Grants.gov by 11:59 p.m. eastern time on May 9, 2022.

Goals
Through the activities of this solicitation, the awardee will conduct a national, mixed method study to help develop a national profile of how adult community supervision operations are funded.

Objectives

  1. Conduct an initial virtual meeting with the NIC Project Manager and the NAPE Project Leads within 30 days of award to clarify goals and objectives, discuss and develop a timeline of activities, clarify roles, and discuss the overview of the project, including discussion of research design and other resources to be used to meet the goal of the project.
  2. Work with the NIC Project Manager and NAPE Project Committee to develop a work plan that will include detailing the research design, implementation, and data analysis process for the mixed methods study.
  3. Implement the research design and data analysis process.
  4. Collaborate with NIC Project Manager and NAPE Project Committee to develop a structure for a final report.

Deliverables

  1. Participate in a scheduled virtual planning meeting with the NIC Project Manager and NAPE Project Leads to clarify project goals, objectives, and deliverables, including discussion of a timeline of activities and role clarification within 30 days of the award.
  2. Participate in virtual planning meetings monthly or more frequently as needed with the NIC Project Manager and NAPE Project Committee over the course of the project.
  3. In conjunction with NIC and NAPE, develop the research design and data collection methodology.
  4. Assume all costs related to travel for onsite work, development, and implementation of the research design and the final report, including all document layout and graphic design as required.
  5. Develop a final report for NIC that will be shared with NAPE that summarizes the research design, implementation process, and data analysis.

Following are the responses to questions received as of 04/22/2022 in response to the above solicitation:

Question 1: Could NIC provide information and/or expectations regarding “the proposed training and technical assistance program” referenced on page 13 of the solicitation under the “Goals, objectives, and performance measures” section?

Answer: The applicant should describe how they intend to address the goals, objectives and deliverables of the project as described under the “Program-Specific Information” beginning on page 5 of the solicitation and concluding on page 7 of the solicitation. 

Question 2: Does NIC have a standard logic model template, or would NIC be willing to provide an example of a logic model that would be acceptable for this type of study?

Answer: NIC does not have a standard logic model template or an example of a logic model, it is up to the applicant to develop the logic model template.

Question 3: Can NIC clarify the requirements on pages 14-15 of the solicitation, regarding the Accessibility Conformance Report and Plain Writing Attestation Letter? Do applicants need to provide the Accessibility Conformance Report and Plain Writing Attestation Letter with our submission, or is this a post-award requirement (as it is described on page 29)?

Answer: The Accessibility Conformance Report and Plain Writing Attestation Letter are post award requirements.

The National Institute of Corrections (NIC) is seeking applications for funding under the Fiscal Year (FY) 2022. This project aims to revise the current 40-Hour blended Evidence-based Workforce Development curriculum into a virtual instruction-led format.

Goals

This project aims to develop a blended training curriculum to provide criminal justice practitioners and stakeholders with the knowledge/skills needed to effectively support the workforce development and reentry efforts of justice-involved adults

Deadline

Applicants must register with Grants.gov prior to submitting an application. NIC encourages applicants to register several weeks before the application submission deadline. In addition, NIC urges applicants to submit applications 72 hours prior to the application due date. All applications are due to be submitted and in receipt of a successful validation message in Grants.gov by 11:59 p.m. eastern time on July 18, 2022

Objectives

The tasks to be performed under this cooperative agreement will include review and revision of a blended Evidence-based Workforce Development training curriculum (to include a virtual instructor led format), facilitation of a pilot to evaluate the effectiveness of the training curriculum based on the Instructional Theory Into Practice (ITIP) model; develop/administer of pre/post assessment to evaluate the mastery of established competencies, knowledge and skills. The awardee will work collaboratively with the designated NIC project manager to select subject matter experts for the key informant focus group and instructors to co-facilitate the curriculum. In addition, the awardee will collaborate with the Project Manager to explore a procedure for providing professional certification and continuing education units for training participants.

Deliverables

The deliverables include;

  1. Planning meeting with the designated NIC Project Manager
  2. Quarterly project update meetings 3. Comprehensive review of the instructional material related to the existing Evidence-based Workforce Development Training program
  3. Comprehensive work plan to include a timeline for all goals/objectives/deliverables
  4. Draft course materials for review by the designated NIC project manager
  5. Participant training manual (to include a glossary of terms) in Word and PDF format)
  6. Instructor guide (to include facilitator script and teaching aids) in Word and PDF format
  7. PowerPoint slide deck

Applications must include in Program Narrative and Budget Narrative the incorporation of products delivered meet Plain Language and 508 Standards.

 

The National Institute of Corrections (NIC) is seeking applications for funding under the Fiscal Year (FY) 2022 to deliver training to frontline community supervision staff on facilitating behavior change for persons under community supervision.

Goals

The goal of this cooperative agreement is to prepare and deliver up to 7 Facilitating Behavior Change trainings.

Deadline

Applicants must register with Grants.gov prior to submitting an application. NIC encourages applicants to register several weeks before the application submission deadline. In addition, NIC urges applicants to submit applications 72 hours prior to the application due date. All applications are due to be submitted and in receipt of a successful validation message in Grants.gov by 11:59 p.m. eastern time on July 18, 2022.

Objectives

  1. Prepare and deliver seven 32-hour blended Facilitating Behavior Change trainings to agencies identified by NIC through an agency application process.
  2. Develop and administer a Participant Readiness Evaluation Tool that identifies individual participant readiness and mastery for the training program and details outstanding need for continued support and coaching.
  3. Provide up to 4 hours of post training coaching support for each individual as identified by the Participant Readiness Evaluation Tool.

Deliverables

In addition to developing the strategy and delivery of the training, the successful applicant must complete the following deliverables during the project period. The program narrative should reflect how the applicant will accomplish these activities.

  1. Participate in an initial virtual meeting with the NIC project manager to discuss the cooperative agreement within 30 days of the award. During the meeting, clarification of goals, objectives and deliverables will occur, including the setting of initial deadlines and role clarification.
  2. Develop an application process for agencies to apply for consideration to receive the blended Facilitating Behavior Change training. The awardee and NIC project manager will develop application content, including site criteria and individual readiness requirements to support effective delivery of the Facilitating Behavior Change blended training program.
  3. Prepare and deliver seven 32-hour blended Facilitating Behavior Change trainings to agencies identified by NIC through an agency application process.
    • The awardee will work with the NIC project manager to identify four agencies via the agency application process.
    • NIC will provide the awardee with up to three online training platform host accounts for the duration of the cooperative agreement award.
  4. Develop and administer a Participant Readiness Evaluation Tool in both digital and hard copy formats that identifies individual participant readiness and mastery for the training program and details outstanding need for continued support and coaching.
  5. Provide up to 4 hours of post-training support for individual participants as identified by the Participant Readiness Evaluation Tool.
  6. Facilitate a cooperative agreement closeout meeting to discuss training delivery strategies and outcomes, participant evaluation results, and recommended next steps for piloting the train-the-trainer curriculum.

The National Institute of Corrections (NIC) is seeking applications for funding under the Fiscal Year (FY) 2022 to provide training and related assistance to Indian Country Jails in key areas of jail management.

Goals

The goal of this cooperative agreement is to advance public safety by providing training and related assistance to Indian Country jails in key areas of operations and management.

Deadline

Applicants must register with Grants.gov prior to submitting an application. NIC encourages applicants to register several weeks before the application submission deadline. In addition, NIC urges applicants to submit applications 72 hours prior to the application due date. All applications are due to be submitted and in receipt of a successful validation message in Grants.gov by 11:59 p.m. eastern time on July 8, 2022.

Objectives

  1. Deliver three (3) training programs for Indian Country jails.
  2. Provide related assistance in support of selected training programs.

Deliverables

In addition to the strategy and content of the program design, the successful applicant must complete the following deliverables during the project period. The program narrative should reflect how the applicant will accomplish these activities.

  1. Participate in an initial virtual meeting with the NIC program manager to discuss the cooperative agreement, scope of work, and all related aspects of the cooperative agreement within ten (10) days of award.
  2. Facilitate a virtual planning meeting within forty-five (45) days of award to tentatively determine:
    1. The specific trainings to be offered 
    2. The location of each training 
    3. Tentative dates for each training
    4. Trainers for each training program and
    5. Potential related services. At a minimum, the Project Director must attend this meeting with the Program Manager.
      • Submit a summary report detailing the finalized work plan.
  3. Training and related assistance. 
    1. Coordinate and deliver training for Indian Country jails using one or more of the following programs:
      • Jail Administration—Indian Country (5-day program)
      • Team Building for Effective Jail Operations (3-day program)
      • BIA Detention Guidelines: Assessing, Achieving, and Sustaining Compliance (3-day program)
        • Requires an Indian Country jail facility to conduct the practical application portion of the training.
    2. Contract and compensate a minimum of two (2) technical resource providers (TRPs) to provide training and related assistance under the cooperative agreement. At a minimum, the TRPs will:
      • Prepare for the training programs: TRPs will review the agenda and program overview; review the lesson plans and training materials; and confer with the NIC Program Manager and/or Project Director about program content, format, and logistics.
      • Facilitate training in accordance with the course agenda and lesson plans in time frames and content as well as instructions from the NIC Program Manager and/or Project Director.
      • Provide related assistance in the form of coaching, follow-up, evaluation, and/or other means as determined by the Program Manager and Project Director.
      • Provide written documentation to the Project Director for the final report.
    3. Coordinate all training logistics such as communication with the agency point of contact, dates, location, and registration.
    4. Prepare, print, and ship all training materials such as manuals, posters, handouts, agendas, and certificates for each training program to the training location.
    5. Attend training (Project Director) events unless otherwise approved by NIC Program Manager.
    6. Conduct post-training evaluations.
    7. Coordinate a debrief session with the jurisdiction following each training program.
    8. Determine appropriate means of related assistance for each training program based on participant and / or jurisdictional need, and program content. Possible types of related assistance are listed below. At a minimum, evaluation with compiled feedback is an expected deliverable for each training program.
      • Coaching
      • Follow-up calls, meetings, etc.
      • Evaluation (required)
      • Other - (Additional innovative ideas are encouraged by the applicant).
    9. Complete a final training report upon completion of each training program.
  4. Contract and compensate technical resource providers (TRPs) to provide services under the cooperative agreement.
  5. Meet all fiscal and reporting requirements for the cooperative agreement to include a final project report.
  6. Facilitate all administrative tasks associated with this cooperative including, but not limited to:
    1. Managing TRP contracts.
    2. Managing and paying all fees and expenses associated with this cooperative agreement.
    3. General administrative duties.

 

The National Institute of Corrections (NIC) is seeking applications for funding under the Fiscal Year (FY) 2022. The Point Additive method of classifying justice-involved individuals was developed by NIC 30 years ago. However, the fabric of corrections has undergone significant changes since then, as have the types of individuals who become incarcerated. Therefore, NIC wants to explore the possible need to update the process and revise the literature that accompanies it.

Goals

  1. Ensure that the jails in the country have access to an updated and accurate classification process.
  2. Based on the outcomes of the meeting, if no significant process changes are identified, edit and update the NIC publication “Objective Jail Classification Systems: A Guide for Jail Administrators.”
  3. Examine the findings of the report on the San Bernardino County Sheriff’s Office’s classification process and develop a plan of action to assist the SBCSD in implementing the changes and preparing for process validation.

Deadline

Applicants must register with Grants.gov prior to submitting an application. NIC encourages applicants to register several weeks before the application submission deadline. In addition, NIC urges applicants to submit applications 72 hours prior to the application due date. All applications are due to be submitted and in receipt of a successful validation message in Grants.gov by 11:59 p.m. eastern time on July 5, 2022

Objectives

Through a meeting of SMEs, determine what, if any, changes are necessary to the Point Additive Classification process to ensure its continued validity in the field.

  • If significant process changes are identified, then a plan of action will be developed to address the changes and revalidate the process.
  • If no significant process changes are identified, the application instructions will be updated to address the current challenges the field is experiencing.

Deliverables

  1. A second edition of the “Objective Jail Classification Systems: A Guide for Jail Administrators” publication to reflect new concerns such as the American with Disabilities Act (ADA), the Prison Rape Elimination Act, and other correctional concerns that the field is now facing that were not present at the time of the first edition.
  2. A written plan of action for assistance to the SBCSD with the necessary changes to prepare their system for validation. Applications must include in Program Narrative and Budget Narrative the incorporation of products delivered meet Plain Language and 508 Standards.

The National Institute of Corrections (NIC) is seeking applications for funding under the Fiscal Year (FY) 2022 Staffing Analysis - Virtual Instructor-Led Training Delivery. This program furthers NIC’s mission by building the capacity and sustainability of federal, state, local, and tribal correctional agencies to independently evaluate and assess staffing requirements.

Goals

This program aims to advance operational safety and security by enhancing correctional staffing practices through innovative training, and technical assistance.

Deadline

Applicants must register with Grants.gov prior to submitting an application. NIC encourages applicants to register several weeks before the application submission deadline. In addition, NIC urges applicants to submit applications 72 hours prior to the application due date. All applications are due to be submitted and in receipt of a successful validation message in Grants.gov by 11:59 p.m. eastern time on July 8, 2022

Objectives

  1. Deliver NIC’s virtual instructor-led staffing analysis training curriculum, which applies to all correctional facility settings.
  2. Collect and analyze post-delivery feedback from participants, instructors, and project team members.
  3. Provide recommended revisions of the virtual instructor-led staffing analysis training curriculum to the NIC program manager as needed.

Deliverables

In addition to the strategy and content of the program design, the successful applicant must complete the following deliverables during the project period. The program narrative should reflect how the applicant will accomplish these activities.

  1. Conduct an initial virtual meeting with NIC within ten days of the award to review goals and objectives, discuss and develop a timeline of activities, role clarification, overview of the project, and the project concept plan.
  2. The awardee will deliver four iterations of the NIC staffing analysis training program designed for virtual instructor-led training (VILT) delivery. Each iteration will be delivered to four facilities, each providing a four to five-member staffing analysis team, for a total of up to 20 participants.
  3. The awardee is responsible for contracting and compensating technical resource providers (TRPs)/subject matter experts (SMEs) to deliver training and related assistance under the cooperative agreement. If not performed solely by the awardee, TRP services will include:
    • Participation in virtual meetings with the cooperative agreement team.

    • Data and information requests. Examples of data and information include floor plans, staff coverage plan, master and daily rosters, organizational chart, and relief factor(s).

    • Evaluation of agency data to become familiar with each facility’s unique characteristics, prepare for instructional delivery of the curriculum, and identify any agency challenges concerning data/information collection.

    • Conducting pre-session tech-checks with all participants. Prior to the first instructional session, schedule at least two sessions to allow participant to join an introduction to Webex and to ensure agency firewalls do not limit functionality or prevent participants from joining. Sessions should be scheduled for an appropriate length to accommodate all participants.

    • Delivering approximately two hours of program instruction weekly for eight weeks. Awardee should anticipate that the training session host will be required to initiate the session approximately one hour prior to the scheduled start time and that all instructors (minimum of two instructors and one producer per session) be logged into the training session at least 30 minutes prior to the session to conduct technology checks and make final preparations. Awardee should also remain available to after session questions.

    • Providing participant agencies approximately twelve hours of weekly intersession coaching and guidance, validating intersession work to confirm each process step is understood and accomplished, and reviewing draft staffing analysis reports completed after the final session.

    • The awardee, in collaboration with the NIC program manager, will schedule and complete VILT curriculum rehearsals. Rehearsals will be conducted on NIC’s Webex Training platform. Awardee is responsible for acting as, or providing, the producer for all rehearsals and instructional sessions throughout the delivery of the VILT curriculum.

  4. The awardee will design and implement an evaluation process to collect user feedback to assess the program’s effectiveness and provide NIC a summary report of the training event within a week of its conclusion.
  5. Awardee should anticipate making recommendations for minor revisions to the curriculum throughout the award term based on participant and project team member feedback.
  6. The awardee will record all sessions and edit the recordings to remove any agency-specific sensitive information. The finalized recordings are part of the program deliverables and will be used as NIC deems appropriate.
  7. The awardee should plan to have participant-developed draft staffing analysis reports reviewed and ready for each agency to finalize no later than two weeks following the final VILT session.
  8. The awardee, in collaboration with NIC program managers, will coordinate all training logistics, such as agency point of contact, dates, technical readiness checks with participants, etc.
  9. The awardee will meet all financial and reporting requirements for the cooperative agreement. 

The National Institute of Corrections is seeking applications for funding under the Fiscal Year 2022 to create a number of resources to provide agencies assistance in the prevention and response to staff sexual misconduct. These resources include training for agency staff, staff supervisors, and agency leaders; foundational documents to guide policy review; a glossary; and a literature search.

Goals
To develop a collection of training materials and resources that will assist community corrections agencies in preventing and addressing staff sexual misconduct. These resources will include a literature search, a glossary, a policy review guide, training for trainers using virtual instructor-led training (VILT) distance delivery, and curriculum and materials for training staff, staff supervisors, and agency leadership.

Deadline

Applicants must register with Grants.gov prior to submitting an application. NIC encourages applicants to register several weeks before the application submission deadline. In addition, NIC urges applicants to submit applications 72 hours prior to the application due date. All applications are due to be submitted and in receipt of a successful validation message in Grants.gov by 11:59 p.m. eastern time on April 29, 2022. Anticipated start date for this project is June 1, 2022.

Objectives

  1. Research currently available information and resources (including information on staff sexual misconduct in community supervision and related professions).
  2. Development of a standard glossary for use with this body of work.
  3. Development of a policy review guide for agencies in determining if they are using the most comprehensive policy language on this topic.
  4. Gather information regarding the current relevant state statutes, administrative rules, and a sampling of community supervision agency policies.
  5. Conduct virtual meetings to collect content and information from subject matter experts who will be asked to review materials and provide feedback.
  6. Develop a virtual training approach/procedure, including ideal timing duration, number of participants, number of trainers and phases (i.e., preparation/readiness, content delivery, etc.).
  7. Develop virtual learning modules, including selected topics and activities that adhere to the Instructional Theory Into Practice model. This can include videos, games, and other activities and resources.
  8. Develop training curriculum documents, complete with all lesson plans and instructor/facilitator scripts/guides for three levels of staff.
  9. Develop accompanying presentation slide decks for each of the three training modules. These presentations will be included in the training curriculum document.
  10. Develop accompanying participant manuals for three levels of staff. The master training manual should be provided, segmented by training module and include the presentations, tools, exercises and project glossary.
  11. Dissemination of materials about the training through conference presentations and webinars.

Deliverables

  1. Meet virtually with NIC Correctional Program Specialist (CPS) Project Lead for initial kickoff meeting to clarify goals, objectives and deliverables, including the setting of initial deadlines, and role clarification within 30 days of award.
  2. Participate in virtual monthly meetings with NIC project staff.
  3. Complete literature review and information gathering on state statutes, administrative rules and a sampling of agency policies.
  4. Conduct virtual working group meetings with eight to ten subject matter experts approved by the NIC CPS project lead beginning within 60 days of award.
  5. Provide a summary and detail of literature review and information gathering functions within 120 days.
  6. Submit draft course materials according to an agreed upon schedule to the NIC project manager for review.
  7. Develop a training curriculum/lesson plan document, which includes each of three learning modules, presentation slides, and facilitator scripts.
  8. Create a participant manual segmented for each learning module with all training materials and a glossary of terms as back matter.
  9. A presentation slide deck for each of the training modules.
  10. Deliver all training materials in plain language and as fully 508 compliant.
  11. Development and delivery of at least two conference presentations
  12. Development and delivery of at least three webinars.

 


Questions and Answers

Following are the responses to questions received as of March 28, 2022, in response to the above solicitation:

Question 1: Will you accept multiple applications from the same institution?
Answer: One application per tax identification number is allowed.

Question 2: There are many objectives listed for a very short time frame in this RFP. Is it possible to write an application suggesting breaking this project into two phases and addressing some of the objectives in a second year of the project? Or will any application that does not address all objectives be tossed out as not meeting basic requirements?
Answer: You may present a timeline that recognizes phases of the project that may need to be completed over an extended period.  However, second year funding is not guaranteed so every effort should be made to address the deliverables within the requested period.

Question 3: We noticed in Section B that stipends are not allowed unless specifically detailed in Section A.  Are stipends for Subject Matter Experts allowed on this project?
Answer: Stipends are defined as “a fixed regular sum paid as a salary or allowance.”  A successful awardee may subcontract for services under the cooperative agreement to fulfill the requirement for subject matter experts.  This is not generally referred to as a “stipend” but is considered as contracted service fees.

Question 4: Is there one train-the-trainer curriculum for all three levels of staff or are there three separate trainings – one for each level?
Answer: “Train-the-trainer curriculum and training materials for at least three levels of staff, including pre- and post-tests.”  It is intended to provide a complete train-the-trainer curriculum for all three levels of staff to build capacity within the agency using these materials. Some of the materials may be duplicative in nature.

Question 5: Will it end up being a train-the-trainer curriculum, with a slide deck, a facilitator guide, lesson plans and participant guides for all three levels of staff?
Answer: Yes, complete training materials are required.  Some of the materials may be duplicative in nature.

Question 6: Are we also providing the curriculum that the trained three levels of staff would use to train participants?
Answer: “Presentations for at least three levels of staff.” And, “Participant manuals for at least three levels of staff.”  As stated in the Objectives Chart, the materials that the trainers will use MUST be part of the training manual.

Question 7: What does the online module look like (they reference, games and activities in the Solicitation)? Is that different than the VILT train the trainer curriculum?
Answer: The format, appearance and content of any VILT training has yet to be decided and will be a direct result of a collaborative process with NIC staff.   This should be seen as an approach to the optimal presentation of the material if that is, in fact, determined by review of the content and Instructional Theory Into Practice principles.  

Question 8: Are the following items required for the submission or are they voluntary?

  1. Attestation letter for plain language
  2. The ACR/VPAT

Answer: Applicants utilizing already developed products (ie. MS word, Excel, Webex, Adobe, etc.), applicant would include the VPAT for those products.  If applicant will be developing a custom product, then they would need to use the template to report the level of conformance.

Below is the link to VPAT Template
https://www.itic.org/policy/accessibility/vpat

Below is link to Microsoft, where you can search for and download conformance reports for MS products.
https://cloudblogs.microsoft.com/industry-blog/government/2018/09/11/accessibility-conformance-reports/

Below is link to Cisco products.
https://www.cisco.com/c/en/us/about/accessibility/voluntary-product-accessibility-templates.html#~collaboration

"The attestation letter is a statement confirming the applicants understanding and agreement to utilize plain language as indicated solicitation:
Federal plain language guidelines | plainlanguage.gov

Applicants utilizing already developed products (ie. MS word, Excel, Webex, Adobe, etc.), applicant would include the VPAT for those products.  If applicant will be developing a custom product, then they would need to use the template to report the level of conformance."

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