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Cooperative Agreements

The National Institute of Corrections (NIC) is seeking applications for funding under Fiscal Year 2021. This project will revise and expand original work published in 2008 to better reflect the current challenges and opportunities regarding the work of paroling authorities.

Goals
To develop a 2nd Edition of the Comprehensive Framework for Paroling Authorities in an Era of Evidence-Based Practices document. This “document” will take the eventual format of a desktop guide (see example here: https://info.nicic.gov/wwvc/ ). This desktop guide format will increase the user's access to the information in a searchable and easily updateable product that can still be printed on demand if the user chooses.

Objectives
1. Complete a review of existing document to identify areas that can be retained, areas that need updating, and new material that should be included.
2. Conduct research on currently available information and resources (including a literature review of research on paroling authorities and their impact on the criminal justice system).
3. Gather information regarding the current state of agency practices, decision making processes, and responses to unpopular or negative-outcome decisions.
4. Form a focus group of five to seven subject matter experts with the input and approval of NIC staff. This group should be practitioners, both current and former, with significant knowledge of the subject, be willing to provide input, and act as reviewers of the materials and drafts.
5. Facilitate virtual meetings to conduct focus groups and other information gathering opportunities.
6. Provide recommendations of innovative and promising practices that could be included in the guide.
7. Provide a draft of the guide with appropriate references for review and approval by NIC.
8. Provide a final version of the guide for loading onto the NIC website.

Deliverables
1. Meet virtually with the NIC Correctional Program Specialist (CPS) Project Lead for initial kickoff meeting to clarify goals, objectives, and deliverables, including the setting of initial deadlines and role clarification within 30 days of award.
2. Participate in virtual monthly meetings with NIC project staff.
3. Participate in virtual ad hoc meetings of the focus group along with NIC project staff.
4. Report on currently available information and resources including a literature review of research on paroling authorities and their impact on the criminal justice system with the initial draft due within 90 days of award.
5. Conduct information gathering activities such as virtual focus groups, interviews, surveys, and polls of paroling authorities including the agency executives, parole board chairs, parole board members, and other relevant individuals within 90 days of award.
6. Present, virtually or in person, preliminary draft to NIC staff within 10 months of award.
7. Provide a final version of the guide as approved by NIC staff in the proper format, and NIC branding for loading to the website.

Deadline

Applicants must register with Grants.gov prior to submitting an application. NIC encourages applicants to register several weeks before the application submission deadline. In addition, NIC urges applicants to submit applications 72 hours prior to the application due date. All applications are due to be submitted and in receipt of a successful validation message in Grants.gov by 11:59 p.m. eastern time on April 19, 2021

 

The National Institute of Corrections (NIC) is seeking applications for funding under Fiscal Year 2021 to implement the Gender Responsive Policy and Practices Assessment (GRPPA) virtually with up to four to five community corrections sites. The GRPPA model guides agencies in assessment of, or need to implement, research-based, gender-responsive policies and practices in their jails, prisons, and community corrections programs for women. The GRPPA materials outline the process for agencies to evaluate policies and programs for women through a gender-responsive lens, develop an action plan, and determine how to use those identified objectives to drive enhancements to women’s programming.

Goals
Through the activities of this solicitation, the agency teams will be actively engaged - having worked through the GRPPA model and developed an action plan through training and time-limited coaching/support to implement gender-responsive policy, practice, and programing to improve outcomes for justice involved women.

Objectives
1. Become knowledgeable and conversant on all aspects of the GRPPA model, to include its development and application.
2. Work with the NIC Project Manager to select participants and agency teams (if not already selected by NIC) guided by eligibility criteria.
3. Works with the NIC Project Manager to virtually prepare and engage participant teams in the training of the GRPPA model.
4. Work with selected teams in implementing the full model – from the development of agency working groups through to the action planning phase.
5. Provide time-limited support and coaching to teams (up to 8 hours), who have demonstrated readiness, in taking advantage of agency opportunities and working through challenges in implementing prioritized aspects of the action planning process.

Deliverables

The NIC Project Manager will be involved in the following aspects of the cooperative agreement:
• Provide overall oversight and project management, working collaboratively with awardee on all aspects of the project.
• Serve as a project subject matter expert.
• Approve any materials in addition to the application of the GRPPA.
• Approve training dates, participants, and agency teams.

In addition to the strategy and content of the program design, the successful applicant must complete the following deliverables during the project period. The program narrative should reflect how the applicant will accomplish these activities.
1. Participate in a scheduled virtual planning meeting with the NIC Project Manager and other designated staff to clarify project goals, objectives and deliverables, to include discussing timeline of activities and role clarification within 30 days of the award.
2. Participate in quarterly virtual meetings or more frequently as needed with NIC project staff over the course of the project.
3. Deliver virtual instruction on the GRPPA model, implementation of all aspects of the model, and provide time-limited support/coaching (up to 8 hours) for those teams who are in process of implementing aspects of their action plan.
4. Present a final report providing an overview of work with the agency teams in training the model, work with teams on implementing elements of the model, and activities with participant agencies in time-limited support and coaching process.


Question:
For the GRPPA solicitation, will awardees have ownership rights to the virtual training they develop, or does it become a product of NIC to be used how NIC sees fit.

Answer:
Anything that is developed using federal funds gives the government ownership. The vendor can retain intellectual property rights but cannot restrict NIC's use or distribution of the product.
Please note language from page 26 of the solicitation.

Rights in Data
The awardee must grant the Federal Bureau of Prisons, including the NIC, a royalty–free, non–exclusive and irrevocable license to publish, reproduce and use, and dispose of in any manner and for any purpose without limitation, and to authorize or ratify publication, reproduction or use by others, of all copyrightable material, or any subsequently trademarked titles, phrases, words, or symbols first produced or composed under this Agreement by the awardee, its employees or any individual or concern specifically employed or assigned to originate and prepare such material.

Deadline

Applicants must register with Grants.gov prior to submitting an application. NIC encourages applicants to register several weeks before the application submission deadline. In addition, NIC urges applicants to submit applications 72 hours prior to the application due date. All applications are due to be submitted and in receipt of a successful validation message in Grants.gov by 11:59 p.m. eastern time on March 15, 2021

The National Institute of Corrections (NIC) is seeking applications for funding under Fiscal Year 2021 for an On-Demand Video Resource Library. The awardee of this solicitation will develop and produce video vignettes for community supervision professionals for every level of an agency . The video vignettes will serve as a “how to guide” using Evidence Based Practices (EBP) and Core Correctional Practices (CPP) in order to facilitate behavior change with individuals under community supervision.

Goals
The goal of year one of this cooperative agreement is to create and produce eight to ten professional quality, high resolution video vignettes that can assist line staff officers or leaders in developing skills in EBP’s and CCP and serve as a “how to” in order to facilitate behavior change in probationers and parolees.

Objectives
1. Conduct an initial virtual meeting with NIC and the project team within 30 days of award to clarify goals and objectives, discuss and develop a timeline of activities, clarify roles, discuss the overview of the project, and develop the project concept plan that will be used to guide the project.
2. Identify working group membership and determine the topics, create diversified scenarios, and generate the scripts for which the video vignettes should focus to have the most significant benefit to the field of community supervision.
3. Produce innovative micro-learning video vignettes that focus on community supervision specific topics.
4. Provide federal, state, local, and tribal correctional agencies with micro-learning resources that focus on community supervision practices.
5. Collect and analyze data using participant feedback that can be used to improve future micro-learning resources.
6. Ensure that video vignettes are of professional quality and focus on Evidence-Based Practice and Core Correctional Practices for community supervision professionals.
7. Provide deliverables listed below that are professional in appearance, high resolution, meet current federal 508 compliance requirements, and which meet the formal approval of NIC Project Manager.

Deliverables
1. Conduct an initial virtual meeting with NIC within 30 days of the award to review goals and objectives, discuss and develop a timeline of activities, role clarification, overview of the project, and the project concept plan.
2. Establish a diversified working group and facilitate a meeting to identify at least 15-20 community supervision practices that can be most positively impacted by the creation of video vignettes that highlight Evidence-Based and Core Correctional Practices. At a minimum, attendees of the working group must include the NIC Project Manager, adult learning specialist, and five to seven EBP/CCP subject matter experts and community supervision practitioners.
3. Produce a minimum of 8-10 in year one, and 8-10 in year two, three to five minutes, high quality, 508 compliant video vignettes.
• With additional feedback from the NIC Project Manager and working group, outline scenarios for the 15 to 20 community supervision EBP/CCP and create scripts for each scene.
• In collaboration with the NIC Project Manager, identify filming locations and actors that represent a diversified cross-section of a community supervision setting for the production of the videos.
4. Design and implement an evaluation process to collect user feedback on micro-learning resources (video vignettes).

Year 1 Deliverables:
• Pre-Production: 8-10 planning scripts, identify actors, delivery of rough-cut materials (footage).
• Post-Production: editing, transcription, close-captioning, and delivery of rough-cut materials (footage) and the final Section 508 compliant video vignettes.
• The awardee is responsible for all production team members’ expenses and fees, including planning meetings.
• The awardee will maintain, throughout the award period, regular, routine contact with the NIC Project Manager regarding project and deliverable progress. This includes but is not limited to:
o Scheduling and conducting at least monthly telephone updates providing the NIC Project Manager with information about the status of deliverables, challenges, areas where assistance is required, etc. The awardee will also send a summary email to the NIC Project Manager detailing the key areas discussed during the telephone update.
o Providing quarterly progress reports in adherence to written requirements and the prescribed schedule outlined in the award and design documents.
• The awardee will provide appropriate documentation and reports of meeting outcomes (e.g. planning sessions) to the NIC Project Manager. A final closeout report for the cooperative agreement is also required.

Anticipated Year 2 Deliverables will largely mirror year 1.


Question:
Regarding the solicitation text: "If an applicant submits multiple versions of the same application, NIC will review only the most recent system-validated version submitted."
In previous funding opportunities we have seen from the NIC, this statement meant that an eligible applicant organization is allowed to submit total of only one (1) application. Is that still correct? Or is it allowed for an applicant to submit more than one application as an entity as long as the projects are different from one another?

Answer:
NIC only accepts one application from an organization (unique DUNS number and EIN). The multiple applications is if an organization submits an application and then revises it multiple times adding information in each submission, we will only accept the latest version.

Deadline
Applicants must register with Grants.gov prior to submitting an application. NIC encourages applicants to register several weeks before the application submission deadline. In addition, NIC urges applicants to submit applications 72 hours prior to the application due date. All applications are due to be submitted and in receipt of a successful validation message in Grants.gov by 11:59 p.m. eastern time on April 5, 2021

The National Institute of Corrections (NIC) is seeking applications for funding under Fiscal Year 2021. The work completed under this cooperative agreement will result in the conversion and development of instructional materials for the existing Parole Board Chair course. This course will build competency and capacity in the field of corrections in parole decision making.

Goals
The goal is to develop a Virtual Instructor Led Training (VILT) training program for parole board chairs to enhance their use of evidence based practices in their organizations. This VILT version will be based on the current, existing Orientation for Parole Board Chairs blended training curriculum.

Objectives
1. Identify items of non-compliance and formulate recommendations for revision of the design, format, and layout of instructional materials for the course.
2. Consult with the NIC project manager on the recommended revisions required for the conversion and draft a conversion plan for work to be completed.
3. Complete all work identified in the conversion plan and submit draft course materials to the NIC project manager for review and approval.
4. Complete any additional edits and revisions to draft materials as necessary and submit the final draft of course conversion materials.
5. Develop a virtual training approach to include ideal timing duration, number of participants, number of trainers, and phases, i.e. preparation/readiness vs. content delivery.
6. In collaboration with the NIC project manager, identify other subject matter experts to provide a review of curriculum content including lesson plans, facilitator resources, and participant resources, i.e. manuals, handouts.
7. Develop virtual learning modules including topics and activities that adhere to the ITIP model. This can be videos, games, and other activities or resources.
8. Develop a training curriculum document with all lesson plans, instructor scripts, and guides.
9. Develop an accompanying power point slide deck for each of the training modules. The power points will be included in the training curriculum document.
10. Develop an accompanying participant manual. The manual should be divided into the training module section and include a glossary at the end of the document.

Deliverables
1. Conduct a comprehensive review of the instructional material for the existing course.
2. Draft a conversion plan for the work to be completed.
3. Submit draft course materials for the course conversion to the NIC project manager for review.
4. Training curriculum/lesson plan document which includes each learning module, power point, and facilitator script.
5. A participant manual divided into learning modules with glossary of terms as an appendix.
6. A power point slide deck for each of the training modules.
7. All training materials must be delivered fully 508 compliant.

Deadline

Applicants must register with Grants.gov prior to submitting an application. NIC encourages applicants to register several weeks before the application submission deadline. In addition, NIC urges applicants to submit applications 72 hours prior to the application due date. All applications are due to be submitted and in receipt of a successful validation message in Grants.gov by 11:59 p.m. eastern time on April 9, 2021

 

These Guidelines “are meant to serve as a guide to assist recipients of awards from the National Institute of Corrections (NIC) in fulfilling their responsibilities for the management of cooperative agreements” (p.iv). This publication includes the following sections: introduction; financial and performance reports; general cooperative agreement administration; allowability of costs; accounting systems and financial records; and “Guidelines for Preparing and Submitting Manuscripts for Publication.”

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